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What budget for a corporate event?

Written by Julia
Mar. 24, 2025
What budget for a corporate event?

The budget for your event

Organizing a corporate event requires careful planning, especially when it comes to budgeting. What are the costs involved? How can you optimize your budget while offering participants an unforgettable event?

In this guide, we help you estimate and structure your event budget, based on the number of participants, duration and additional services.

Define event objectives

We'll help you organize your quotation by providing you with tools and steps to guide you.

Objectives:

  • Type of event and associated costs
  • Choosing the destination and its accommodation offer
  • The number of participants
  • Ancillary services to be included in the budget
  • Event duration
  • Estimated costs for each type of event

1. Type of event and associated costs

The budget varies according to the type of event. There are several types of corporate events that can be organized on a small budget:

What types of events are possible?

Here are a few examples:

  • For a seminar, you need to plan for the rental of a suitable room, speakers' fees, audiovisual equipment, as well as meals and accommodation if required.
  • The organization of a team-building event can be very flexible, ranging from a low-cost version to a high-end experience. You can manage the organization yourself or call on a service provider to propose innovative and stimulating activities.
  • For a corporate party, these festive events require a budget for privatization, decoration, catering, entertainment and accommodation if required.

Whatever your choice, we can help you create a unique moment with your employees.

2. Choosing your destination and accommodation

The choice of location is crucial. It has to offer a change of scenery that allows you to disconnect, while being easily accessible. A location that's too far away may entail additional costs, such as transportation or accommodation.

For a more cost-effective solution, we advise you to choose a venue capable of hosting all types of events. If the venue is suitable for a seminar, won't it also be suitable for team-building?

Here's why Slow Village is the ideal place to hold an event for any budget.

3. Associated services to be taken into account

The costs associated with the event are often the biggest expense.Accommodation and catering are among the most expensive expenses for an event. Venue rental can also be quite costly. It's often a good idea to choose a venue that offers all-inclusive services, and then negotiate the final quote.

Calling on an event management agency can be an excellent alternative, especially if you want to guarantee expertise, peace of mind and optimum fluidity. The more services you add up, the bigger the budget and the more complex the organization becomes.

Additional services such as animation, technical management and decoration, although secondary, can have a considerable impact on the success of the event.

4. Number of participants

The higher the number of participants, the more the budget will have to be adjusted accordingly. All prices for associated services are directly influenced by the number of participants.

It is possible to spend more, even for a small group, if you opt for higher-quality services. In this case, the budget will be higher than for a large group with fewer services and basic comfort. It all depends on the objectives of your event.

Slow Village offers venues to suit different group sizes:

5. Event duration

The budget for a corporate event varies according to its duration. If the event lasts several days,accommodation and catering must be taken into account, whereas for a one-day event, the budget will be much lower. Travel time must also be taken into account, especially for transportation and related costs.

Attractive rates for your event at Slow Village

With Slow Village, you can choose different categories according to your budget and select the services you want, all in one place!

When you choose Slow Village, you benefit from a natural setting, an eco-label and exceptional quality at an affordable price.

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